S&T Scholarships | DOST-SEI
Scholarship Policies
  1. NATURE OF THE S&T SCHOLARSHIP AWARD
  2. DURATION OF THE SCHOLARSHIP
  3. STUDY PLACEMENT
  4. ENJOYMENT OF ANY OTHER SCHOLARSHIP AWARD
  5. DEFERMENT OF SCHOLARSHIP
  6. DUAL CITIZENSHIP
  7. SCHOLARSHIP PRIVILEGES
  8. SCHOLARSHIP OBLIGATIONS
  9. SUMMER PRACTICAL TRAINING PROGRAM (SPTP)
  10. LEAVE OF ABSENCE (LOA)
  11. SHIFTING OF PROGRAM OF STUDY/TRANSFER OF SCHOOL
  12. PHYSICAL STATUS AND MORAL CHARACTER
  13. TERMINATION OF SCHOLARSHIP
  14. REFUND OF SCHOLARSHIP GRANT
  15. SERVICE IN THE PHILIPPINES
  16. SUPERVISION
  17. GUIDELINES ON TRAVEL ABROAD
  18. TYPE OF CLEARANCE TO BE REQUESTED
  19. OBLIGATIONS OF THE PARENT/LEGAL GUARDIAN
  20. ON NON-COMPLIANCE CASES

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  1. NATURE OF THE S&T SCHOLARSHIP AWARD
  2. Your S&T scholarship award is for the pursuance of a course in a DOST-SEI priority field of study leading to a Bachelor of Science degree.

  3. DURATION OF THE SCHOLARSHIP
  4. PROGRAM
    PERIOD
    RA 7687 Scholarship: Bachelor of Science 4-5 Years
    DOST-SEI Merit Scholarship: Bachelor of Science 4-5 Years
    Junior Level Science Scholarship: Bachelor of Science (Project GIFTS/Merit) 2-3 Years

  5. STUDY PLACEMENT
  6. RA 7687 Scholarship: University of the Philippines or any state college/university or other tertiary institutions identified by CHED as Centers of Excellence and Centers of Development (COE/COD) for the DOST-SEI priority courses.

    Merit Scholarship: DOST-SEI identified colleges and universities with priority S&T courses.

  7. ENJOYMENT OF ANY OTHER SCHOLARSHIP AWARD
    • May enjoy supplementary scholarship from school/university regardless of financial source (except for government) as long as it is coursed through the school/university.
    • An on-going scholar may transfer to a private scholarship but shall be required to render service in the country for a period equivalent to the number of years he/she received financial assistance from DOST-SEI after graduation.
    • Cannot enjoy other government scholarship simultaneous with this scholarship or any other scholarship award that interferes with your contractual obligation under the S&T Scholarship.

  8. DEFERMENT OF SCHOLARSHIP
    • Deferment of scholarship award may be granted in certain cases only.

    • You may be allowed to defer your scholarship slot for a maximum period of one (1) academic year on a case to case basis. You and your parent must sign the Deferment Form.
    • Effectivity of this scholarship award and release of financial assistance shall commence only upon signing of the Scholarship Agreement and compliance of the grade requirement/submission of required documents.
    • If you fail to enroll in a DOST-SEI priority course/identified school after a year, you automatically forfeit your scholarship slot.

  9. DUAL CITIZENSHIP
  10. Execute an undertaking that you will elect Filipino citizenship upon reaching the age of majority. This document will be made an integral part of the Scholarship Agreement.

    If you elect not to be a Filipino citizen upon reaching the majority age, then you will be made to pay back the financial assistance granted to you plus 12% interest (outright payment).

  11. SCHOLARSHIP PRIVILEGES
  12. During the regular academic year:

    School Fees. Tuition and other school fees based on the Statement of Account/Bill/Official Receipt but not to exceed P6,000.00/semester/trimester/quarter term.

    Book Allowance. For prescribed textbooks and essential school supplies to be released as outright grant at P5,000.00/academic year.

    Transportation Expenses. One actual economy round trip fare per academic year from permanent residence to the place of study (for those studying outside of home province). Original tickets must be submitted for reimbursement.

    Clothing Allowance. The cost of Physical Education uniform at P500.00 - an outright grant given during the first semester of the first year only.

    Monthly Living Allowance. During actual study, for 10/11-month duration of an academic year.

    During the summer term:

    You can avail of financial assistance if you are required to enroll per your curriculum/program of study:

    • Tuition and other school fees not to exceed P1,500.00
    • Book allowance not to exceed P500.00 on reimbursement basis. You must submit original receipt/s to claim this.
    • Living allowance for 2 months.

    Graduation allowance of P1,000.00 - an outright grant given to RA 7687 graduating scholars and Merit graduating scholars under the full category.


  13. SCHOLARSHIP OBLIGATIONS
  14. Along with the scholarship privileges, come certain duties and obligations. You must know these scholarship policies by heart.

    1. Open an e-account with the Land Bank of the Philippines (LBP) and submit your account number to DOST-SEI or DOST Regional Office immediately.
      • You shall be endorsed to a designated LBP branch to open an e-account.
      • All financial assistance except for the tuition fees are released to you through your LBP bank e-account.

      For more information about your e-account, read DOST-SEI e-card.

    2. You must comply with the grade requirements at all times.

      First Year: An annual weighted average (2 semesters/3 or 4 terms) of 2.75 or better if you are enrolled in the UP System; 2.5 or 85% or better if you are enrolled in another college/university and no failing grade in any academic subject for all semesters/trimesters/quarter terms or summer term.

      Second Year: A semestral weighted average of 2.75 or better if you are enrolled in the UP System; 2.5 or 85% or better if you are enrolled in another college/university and no failing grade in any academic subject for the semester/trimester/quarter term or summer term.

      Third, Fourth & Fifth Years: Passing grades in all academic subjects provided that you take the regular load and complete the course within its prescribed period.

      The National Technical and Selection Committee (NTSC) may recommend the continuation of the scholarship grant on a case to case basis for a graduating scholar or a scholar who fails to meet the grade requirement but in good academic standing during the preceding years of his/her scholarship.)

      For your guidance, please refer to the action taken should you incur any of the following academic deficiencies:

      Grade Deficiency
      Action on Scholarship

      First Year (Annual Evaluation)

      1 grade of 4.0/INC at the end of 2nd sem

      1 grade of 5.0 /F

      GWA below requirement

      Dropped more than 3 units

      Grade of 4.0/INC and 1 grade of 5.0 in a sem

      .

      To suspend

      To terminate

      To terminate

      To suspend

      To terminate

      Second Year (Semestral Evaluation)

      GWA below requirement

              by 0.01-0.09

              by 0.10-above

      1 grade of 4.0/INC

      1 grade of 5.0/F

      Dropped more than 3 units

      .

      .

      To suspend

      To terminate

      To suspend

      To terminate

      To suspend

      Third/Fourth Year

      1 grade of 4.0/INC

      1 grade of 5.0/F

      Second grade of 5.0/F

      2 grades of 5.0 in a sem

      Dropped more than 3 units

      .

      To continue

      To suspend

      To terminate

      To terminate

      To suspend

      Graduating Year

      2 grades of 4.0/INC

      Second grade of 5.0/F

      2 grades of 5.0/F in a sem

      .

      To suspend

      To suspend

      To suspend


      • In any of the above cases, you may want to appeal for the continuation of your scholarship through a letter where you can cite reason/s why you acquired the academic deficiency/ies. Reconsideration is granted on a case to case basis.
      • Submit a report of your grade at the end of the semester despite the fact that you may have incurred academic deficiency(ies) so your scholarship status can be properly assessed.
      • You shall be issued a DOST-SEI memorandum regarding the status of your scholarship grant based on the evaluation of your academic performance.

    3. You must enroll in the regular academic load for each semester/term as prescribed in your curriculum/program of study.

      COMPLETION OF THE COURSE EARLIER THAN THE PRESCRIBED PERIOD

      A scholar who graduates earlier than the prescribed period of his/her course gets the following incentives:

      • Monthly stipends due him/her in the remaining semester/s of the course subject to the availability of funds and the existing accounting and auditing rules.
      • The period of service obligation that will be required of him/her will be equivalent only to the period it took him/her to complete the course.

      • You can be allowed to drop one 3-unit subject in a semester with the permission of DOST-SEI/DOST Regional Coordinator/University Coordinator.
      • Submit a copy of the official dropping slip duly approved by the proper school authority.
      • If your scholarship is suspended because of an underload, it can be reinstated after you have enrolled and passed a regular academic load in the following semester.
      • If you are underload during a regular semester, you are advised to enroll in summer so you can catch up and enroll in the regular load by the next semester.

    4. You must submit promptly the following required reports:
      • Land Bank e-account number - before the first semester in your first year. (You want to receive your stipends right?!)
      • Submit a report of your grades at the end of the semester despite the fact that you incurred academic deficiency(ies) in your scholarship status can be properly assessed.
      • Periodic Reports
        1. Registration Form - at the beginning of the semester/trimester/quarter term
        2. Report of Grades (in all the subjects you enrolled in) - at the end of the semester/trimester/quarter term
        3. Special Reports - include curriculum or program of study; travel/s abroad; summer practical training reports; problems encountered; changes, if any, in field of study, school, home address, civil status, legal guardian; comments which may be relevant to your study; and such reports that may be required from time to time
        4. Yearly Reports - accomplishment report on academic/professional advancement due on or before 30 December every year after graduation for a period equivalent to the number of years you enjoyed the scholarship

        Graduating With Honors

        A scholar who graduates with honors is awarded the DOST-SEI Academic Excellence Medal during a recognition ceremony dubbed, "In Touch With Excellence" in July as part of the National Science and Technology Week.

  15. SUMMER PRACTICAL TRAINING PROGRAM (SPTP)
    • On the summer before your last year in college, you must undergo practical training in any of the DOST laboratories or its agencies, research institutions, industries or private companies.
    • The training must be along your field of specialization.
    • Minimum training period is 240 hours. Stipend for the duration is provided after completion of the training program and submission of the SPTP requirements.
    • This is an opportunity for you to get a feel of an actual work environment, explore work opportunities in your field of specialization and establish linkage with a potential employer.

  16. LEAVE OF ABSENCE (LOA)
    • You may be allowed to go on a LOA if the leave is highly justified and is supported by the following documents:
      1. Letter of request;
      2. Supporting documents for the cause of leave;
      3. School approval; and
      4. Certified copy of grades
    • The maximum duration of the leave is one academic year, and the expiration date shall be immediately before the start of the ensuing semester; and
    • Submit a report immediately upon your return to school. This will be used as a basis in determining the resumption of your scholarship privileges.
    • If you exceed the maximum period of LOA, you shall refund the total financial assistance received plus 12% interest.

  17. SHIFTING OF PROGRAM OF STUDY/TRANSFER OF SCHOOL
  18. a. You are allowed to transfer school and/or shift to another priority course only in meritorious cases and will submit the following requirements:

    1. Letter of request;
    2. Accomplished form for application for shifting course/transferring school;
    3. Certification of admission to new course/school;
    4. Certification of accredited subjects;
    5. Certification of year level in new course/school;
    6. Certification of grades in all semesters enrolled; and
    7. Adviser's endorsement for shifting/transfer.

    b. At the very latest, shifting of course/transferring to another school may be allowed during the first semester of your third year under the scholarship.

    c. If request is approved, you and your parent shall sign the Amendatory Agreement which shall be made an integral part of your Scholarship Agreement.

    d. You can enjoy scholarship privileges for the duration of the prescribed period of the second course inclusive of the year/s you received financial assistance while enrolled in your first course/school.

    e. You will have to shoulder the cost at your own expense if your studies go beyond the approved period.

    f. If you shift from a Physics/Physics Teaching/Geology/Mining Engineering course to another priority course, the difference in stipends will be deducted from your future releases on a staggered scheme.

  19. PHYSICAL STATUS AND MORAL CHARACTER
    • Be physically healthy at all times.
    • Maintain a good moral character. Involvement in activities which may cause your expulsion from a school can also mean the termination of your scholarship grant.

  20. TERMINATION OF SCHOLARSHIP
  21. DOST-SEI reserves the right to terminate your scholarship if you:

    • fail to maintain the grade requirements; or
    • fail to comply with any of the terms and conditions of the Scholarship Agreement.

    If your scholarship is terminated during your 3rd/4th/5th year:

    • you shall either refund the total financial assistance you received as a scholar with 12% interest; or
    • after graduation, render service to the country for a period equivalent to the number of years you enjoyed the scholarship.

  22. REFUND OF SCHOLARSHIP GRANT
  23. You shall refund the total financial assistance you received as a scholar for any of the following causes:

        a. Willful abandonment of the scholarship
        b. Non-pursuance of the S&T priority course
        c. Breach of contract
        d. Gross misconduct
        e. Renunciation of Filipino citizenship (for those with dual citizenship)
        f. Failure to render service in the country as stipulated in Sections IX and of the Scholarship Agreement

    Refund shall be computed with 12% interest.

    Click here to View Supplemental Agreement for the Refund of Scholarship Grant (For Viewing Purposes Only)

  24. SERVICE IN THE PHILIPPINES
  25. a. Immediately after graduation, you shall render service in the country :

    • on a full-time basis, preferably in your home region, along your field of training; and
    • for a minimum period equivalent to the length of time you enjoyed the scholarship.

    b. You can work either in a government agency, industrial establishment or private company in the country.

    • In the rendition of the service, you must be locally employed and physically present in the country for your service to be credited.
    • If you will be sent out of the country for work-related training, conference or seminar, only one month of the travel period shall be credited to your service obligation. You must submit proof of training upon return.
    • If you will be sent out of the country for official business or off-shore assignment, only two (2) week period shall be credited to your service obligation.

    c. Completed service obligation. After you have completed your service obligation, submit certification/s of employment covering the number of years required of you. DOST-SEI will issue you a final clearance.

    d. If you are self-employed, you must submit a copy of the DTI Business Registration, Mayor's Permit, Income Tax Return or any proof of taxes paid and certification indicating the number of workers employed. Necessary verification will be made and if found in order, clearance will be issued.

    e. Deferment of service obligation for the pursuance of further studies. A scholar may be allowed to pursue further studies but is required to submit a letter request for the deferment and a copy of the letter of acceptance to a graduate school.

    If you will be pursuing graduate studies abroad, you must post a surety bond (period of one year or so) or submit a Deed of Undertaking (less than a year) before a temporary clearance is issued.

    Proof of employment (work ID or certificate of employment or business permit) of your co-maker in the Deed of Undertaking must be submitted together with the deed.

    f. Part-time service rendered by a scholar-graduate maybe allowed if supported by a duly signed certificate of employment or service record indicating the number of hours. The extent of service rendered shall be computed by the number of working hours into days and months. A total 8-hour work shall be computed as one (1) day of service rendered and 22 days shall be equivalent to 1 month of service.

    g. A scholar-graduate who pursues a course in the medical field maybe allowed to defer his/her service obligation provided he/she serves the country by undertaking research activities alongside with his/her medical practice/service. Proof of this must be submitted such as abstracts of researches conducted/published.

    h. A scholar-graduate who takes up law may also be allowed to defer service obligation but shall render service in the country after completion of the law course, along his/her field of training under the DOST-SEI Scholarship for a minimum period equivalent to the length of time that he/she enjoyed the scholarship.

    • Practice of the law/medical profession shall not be credited as service obligation under Section X of the Scholarship Agreement.

    i. A DOST-SEI scholar who joins the Philippine Military Academy (PMA) may not be required to refund the total financial assistance he/she received with 12% interest provided that said scholar will pursue academic major in Computer Science/Information Systems or General Engineering or other S&T related course at the PMA. Provided further, that his/her military service shall be along science and technology for the period equivalent to one year of service for every year of enjoyment of scholarship or a fraction thereof.

  26. SUPERVISION
  27. Throughout the duration of your scholarship, you shall be under the supervision and guidance of the DOST-SEI or the DOST Regional Office.

    Should you have any request/appeal/query, you may send your communication to:

    Dr. Filma G. Brawner
    Director, Science Education Institute
    Science Heritage Building
    DOST Compound, Bicutan, Taguig City
    E-mail Address: seischolarships@gmail.com

    or the Regional Director of the DOST Regional Office nearest your school or residence.

  28. GUIDELINES ON TRAVEL ABROAD
  29. You may have an opportunity to travel outside the country while still under the scholarship or while rendering your service obligation.

    a. Inform DOST-SEI in writing re-your plan to travel outside the country including information on your destination, dates and purpose of travel.

    b. You will be advised on how much bond you are to post, the amount of which is equivalent to the total financial assistance you have received as of the date just prior to your travel plus 12% interest.

    1. For travel outside the country for a period of less than a year: You may either post a cash bond with the DOST-SEI Cashier, surety bond with the Government Service Insurance System (GSIS) or execute a Deed of Undertaking.
    2. 1.1 You will have to execute a Supplemental Agreement with DOST-SEI for the surety bond.

    3. For travel of a year or longer: You are to post a surety bond with GSIS.

    4. If you will be sent by your employer outside the Philippines for training or short term job related activity/ies or to represent the country in a competition, you may submit a letter of guarantee from the sponsoring company or recognized organization provided that said letter states "Should the scholar fails to return in the country after the declared dates of travel, the (company) guarantees the refund to DOST-SEI the amount equivalent to the period left unserved of the said scholar."

    c. Submit a photocopy of the Official Receipt (OR) (for cash bond/refund of scholarship), the original copy of the surety bond or Deed of Under taking to DOST-SEI and you will be issued a clearance letter addressed to the Bureau of Immigration (BI), Department of Foreign Affairs (DFA) and National Bureau of Investigation (NBI).

    d. Securing Order to Travel Outside the Country from the BI

    • Present the DOST-SEI letter bearing the SEI dry seal at the Legal Division of the Bureau of Immigration (BI), Magallanes Drive, Intramuros, Manila.
    • Secure an Allow Departure Order (ADO)/Lifting Order (LO) issued by the BI Commissioner. The BI charges a fee for the issuance of the Order.
    • To secure ADO/LO, you are advised of the following:
      1. Submit to BI your application for the Order, together with the DOST-SEI clearance, at least three (3) days prior to your intended date of departure.
      2. Attach to your application photocopies of your confirmed tickets.
      3. If you will post a surety bond, you and your parent shall execute a Supplemental Agreement with DOST-SEI.
    • Present this Order at the BI Desk at the international airport when you check in for your flight.

    e. Retrieval of Bond Upon Return to the Philippines

    • For those who post cash bond: Together with the travel reports, surrender the original Official Receipt (OR) of the bond for processing of the reimbursement of the amount you posted. Processing period may take about ten (10) working days.
    • For those who post surety bond: Upon submission of the travel reports, you will be issued a DOST-SEI endorsement for the cancellation of the bond that will enable you to retrieve the cash or any collateral you posted.

    Should you decide to surrender the bond as refund for the financial assistance you received as a scholar to secure a final clearance from the scholarship program, you must signify this intention in writing and DOST-SEI will issue you a final clearance.

    f. Submission of Travel Reports

    Within a month after return to the country, you must report to SEI in writing or in person and submit the following documents:

    • Clear copies of the pages of the passport bearing your picture and identity and BI markings of departure from and arrival in the country. Present original passport for verification of these pages.
    • Certificate of Return to be issued by your guarantor, if scholar/scholar-graduate traveled on company/recognized organization guarantee.

  30. TYPE OF CLEARANCE TO BE REQUESTED
  31. During your undergraduate program or after graduation, you may request for any of the following clearances/documents:

    a. Temporary Clearance for Issuance of Passport

    a.1 Accomplished Request Form
    a.2 Accomplished Tracer Form
    a.3 Guarantee Letter from the Sending Company/Cash Bond/Deed of Undertaking/Surety Bond with GSIS

    b. Temporary Clearance for Out of the Country Travel

    b.1 Accomplished Request Form
    b.2 Accomplished Tracer Form
    b.3 Guarantee Letter from the Sending Company/Cash Bond/Deed of Undertaking/Surety Bond with GSIS
    b.4 Written letter stating the nature of travel, e.g. official or personal purpose, destination, duration and other pertinent information about the travel

    c. Certification for NBI Local Employment

    c.1 Accomplished Request Form
    c.2 Accomplished Tracer Form
    c.3 Transcript of Records/Certificate of Employment/Diploma/Endorsement for On-the-job Training

    d. Breakdown of Financial Assistance

    d.1 Accomplished Request Form
    d.2 Accomplished Tracer Form
    d.3 Certificate/s of Employment

    Failure to submit travel report may affect issuance of DOST-SEI clearance to you for future travels, cause forfeiture of the bond or be considered as ground for legal action against you for breach of contract.

    Click here to download Request Form and TRACER Form

    PROCESSING TIME FOR REQUESTS

    Request
    Minimum Processing Time
    Clearance for local employment/training 45 min (1)
    Computation of financial assistance received for bond purposes/refund 45 min (1) (2)
    Clearance for travel out of the country 3 working days (2)
    Final clearance 3 working days (2)

    (1) On the condition that the authorized signatory is present when the request is made

    (2) Requirements for the request are complete

  32. OBLIGATIONS OF THE PARENT/LEGAL GUARDIAN
  33. Your parent/legal guardian, as your representative in the Scholarship Agreement, has also responsibilities to carry out:

    • Assume the civil liabilities that you may incur under the Agreement as well as civil liabilities which you may incur in favor of other persons;
    • Shoulder your medical and other expenses in case of sickness, disability or death;
    • Provide other expenses which you may incur that are not specifically mentioned in the Agreement;
    • Help and cooperate in your moral, spiritual and mental development; and
    • Assume the obligation to pay whatever amount you shall be required to refund in the event that you fail to comply Section X or if your scholarship is terminated in accordance with the provisions of Sections IX and XII of the Scholarship Agreement.

  34. ON NON-COMPLIANCE CASES
  35. a. A non-compliance case refers to a scholar who has not submitted the following required periodic reports to DOST-SEI/Regional Office (RO)/University Core Group (UCG)/University Coordinator (UC) for two (2) consecutive semesters:

    • official grades
    • registration form or certificate of enrolment
    • request for leave of absence
    • other pertinent documents

    b. A non-complying (NC) scholar may be of good standing, suspended or on leave of absence status at the time he/she stopped reporting.

    c. A NC scholar may appeal for the reinstatement of his/her scholarship. If after evaluation of his/her academic records, his/her scholarship can be reinstated, his/her financial privileges shall resume only effective the semester his/her scholarship is reinstated. His/her financial assistance id forfeited during the semesters he/she did not report.

    d. A scholar who is of good academic standing or on suspended status as of the last semester he/she reported but has since stopped studying or shifted to a non-DOST priority course shall be considered to have willfully abandoned the scholarship; thus, he/she shall be required to refund the total financial assistance he/she received as a scholar plus 12% interest.

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